A well-structured board meeting Agenda is essential for effective governance and decision-making in a non-profit organization. It provides a clear roadmap for the meeting, ensures that all relevant topics are discussed, and helps to maintain a productive and efficient atmosphere.
Key Elements of a Non-Profit Board Meeting Agenda
Free Non-Profit Meeting Agenda Template – PDF Word – eForms
A typical non-profit board meeting agenda includes the following elements:
Meeting Information
Date, Time, and Location: Clearly state the date, time, and location of the meeting.
Call to Order: Indicate who will call the meeting to order, typically the board chair.
Roll Call: List the names of board members present and absent.
Approval of Minutes
Previous Meeting Minutes: Present the minutes from the previous board meeting for review and approval.
Executive Director’s Report: The executive director provides an update on the organization’s activities, accomplishments, and challenges.
Committee Reports: Chairs of various committees present their reports on their activities and recommendations.
Financial Report: The treasurer or finance committee chair presents the organization’s financial statements and discusses any significant financial matters.
New Business
Proposals and Initiatives: Discuss new proposals or initiatives that require board approval.
Policy Reviews: Review and update existing policies as needed.
Strategic Planning: Discuss progress on strategic planning initiatives.
Old Business
Follow-up on Previous Decisions: Address any outstanding items from previous meetings.
Announcements
Upcoming Events: Share information about upcoming events, meetings, or activities.
Adjournment
Motion to Adjourn: A motion is made to adjourn the meeting, and the chair declares the meeting adjourned.
Design Elements for a Professional Agenda
To create a professional and visually appealing agenda, consider the following design elements:
Consistent Formatting: Use a consistent font, font size, and spacing throughout the agenda.
Clear Headings: Use clear and concise headings to separate different sections of the agenda.
Bullet Points: Use bullet points to list items within each section for easy readability.
White Space: Use ample white space to improve readability and create a visually appealing layout.
Branding: Incorporate your organization’s branding elements, such as your logo and color scheme, into the agenda design.
Example Agenda Format
Meeting Information
Date: [Date]
Time: [Time]
Location: [Location]
Call to Order: [Board Chair]
Roll Call: [List of board members]
Approval of Minutes
Previous Meeting Minutes: [Date]
Reports
Executive Director’s Report
Committee Reports
[Committee 1]
[Committee 2]
[Committee 3]
Financial Report
New Business
[Proposal 1]
[Proposal 2]
Policy Review: [Policy Name]
Strategic Planning Update
Old Business
[Follow-up item 1]
[Follow-up item 2]
Announcements
[Upcoming event 1]
[Upcoming event 2]
Adjournment
By following these guidelines and incorporating professional design elements, you can create a board meeting agenda that effectively guides your meetings and promotes efficient decision-making.
