A janitorial service agreement template is a formal document that outlines the specific terms and conditions governing the provision of janitorial services between a service provider (janitorial company) and a client (property owner or manager). This template serves as a legal contract that ensures both parties understand their respective obligations and responsibilities.
Key Elements of a Janitorial Service Agreement
Free Cleaning Service Contract Template PDF Word
A well-structured janitorial service agreement should include the following essential elements:
1. Identification of Parties
Client Information: Full legal name, address, contact information, and authorized representative.
Service Provider Information: Full legal name, address, contact information, and authorized representative.
2. Scope of Services
Specific Services: Clearly define the exact janitorial services to be provided, such as floor cleaning, window cleaning, restroom sanitation, waste removal, etc.
Frequency of Services: Specify the frequency of service visits, whether daily, weekly, monthly, or as agreed upon.
Areas to Be Serviced: Outline the specific areas or premises that will be included in the janitorial services.
3. Term of Agreement
Start Date: Indicate the effective date of the agreement.
End Date: Specify the duration of the agreement, which can be a fixed term or month-to-month.
Renewal Terms: Outline the conditions for renewing the agreement after the initial term expires.
4. Services and Rates
Detailed Services: Provide a comprehensive list of all services to be performed, including any additional or optional services.
Hourly Rates: Specify the hourly rate for janitorial services, including any overtime or premium rates.
Flat Rates: If applicable, indicate any flat rates for specific services or packages.
Payment Terms: Clearly state the payment terms, including the due date, payment methods, and any late payment penalties.
5. Equipment and Supplies
Equipment: Specify who will provide the necessary equipment, such as cleaning machines, mops, brooms, and supplies.
Supplies: Determine who will be responsible for purchasing and restocking cleaning supplies.
6. Insurance and Indemnification
Insurance: Require the service provider to maintain adequate liability insurance coverage.
Indemnification: Outline the indemnification obligations of each party, protecting them from claims or losses arising from the agreement.
7. Confidentiality
Confidential Information: Define what constitutes confidential information and require both parties to maintain its confidentiality.
8. Dispute Resolution
Mediation or Arbitration: Specify the preferred method for resolving disputes, such as mediation or arbitration.
9. Force Majeure
Excusable Events: Outline circumstances beyond the control of either party that may excuse performance of the agreement, such as natural disasters or acts of war.
10. Termination
Termination Grounds: Specify the grounds for terminating the agreement, such as breach of contract or material default.
Notice Requirements: Outline the notice requirements for termination.
11. Entire Agreement
Supersedes Prior Agreements: State that this agreement constitutes the entire understanding between the parties and supersedes any prior agreements or representations.
12. Governing Law
Jurisdiction: Specify the governing law that will apply to the agreement.
13. Signatures
Authorized Signatures: Require both parties to sign the agreement, indicating their acceptance of the terms and conditions.
Design Considerations for a Professional Janitorial Service Agreement Template
To create a professional and trustworthy janitorial service agreement template, consider the following design elements:
Clear and Concise Language: Use clear and concise language that is easy to understand. Avoid legal jargon or technical terms that may confuse the parties.
Consistent Formatting: Maintain consistent formatting throughout the document, including font size, line spacing, and headings.
Professional Layout: Use a professional layout that is visually appealing and easy to read.
Headings and Subheadings: Use headings and subheadings to organize the document and make it easier to navigate.
White Space: Incorporate white space to improve readability and make the document less cluttered.
Branding: If applicable, include the branding elements of the service provider, such as logo and company colors.
By carefully considering these elements, you can create a janitorial service agreement template that is both professional and effective.
